Forms
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Looking for a form? Girl Scout forms are necessary to maintain Girl Scout Heart of Michigan’s guidelines and standards and to help you plan safe and age-appropriate activities with your girls. 

Check out the different categories below to find some of the most-used Girl Scouts Heart of Michigan forms along with info on why and how to use them. Contact helpdesk@gshom.org if you need further assistance.

Forms for Troops
Form Purpose
Girl/Adult Health History Use this form to collect troop health
info. Have the form available when
girls/volunteers attend Girl Scout
meetings and activities. The form
can be kept in a sealed envelope
until needed. Update annually.
Completed by: parent or guardian.
Returned to: troop leader.
 New Adult Membership  (Fillable Adult Membership) Use this form to enroll adult
volunteers in Girl Scouts. Paper
forms available. Renew annually.
Can be renewed on the My Troop Tab
in the Volunteer Toolkit by troop leaders.
Completed by: adult member.
Returned to: troop leader (if paper)
or submitted online. 
New Girl Membership (Fillable Girl Membership) Use this form to enroll girls in Girl Scouts.
Paper forms and payment returned to troop
leader or council. Renew annually. Can be renewed in the Volunteer Toolkit by
parents or troop leaders.
Completed by: troop parent or guardian.
Returned to: troop leader or council (paper forms) or submitted online.
Permission Slip Use this form to collect girl health
info and parent permission (or denial)
for basic troop activities, giving
over-the-counter meds, taking part
in money-earning activities, and
receiving emergency medical attention.
Form must be available at all troop
meetings and activities. Update annually.
Completed by: parent or guardian.
Returned to: troop leader.
Girl Release  Use this form for parents or guardians
to authorize people to pick up their
daughter from her troop meeting,
events, etc.
Completed by: parent or guardian
Returned to: troop leader
Permission to sell Use this form to get permission for selling
Girl Scout Cookies or Treats & Reads. 
Completed by: parent or guardian
Returned to: troop leader
Detailed Cash Report Worksheet Annual financial report for Troop Leaders, due
June 15 each year.
Completed by: troop leader
Returned to:   financialreports@gshom.org or
entered in VTK
Honor Troop & Honor Troop Plus The Honor Troop and Honor Troop Plus
Awards were established by Girl Scouts
Heart of Michigan to recognize troops that
make Girl Scouting an exceptional
experience,setting themselves apart as role models. This form encompasses
membership year activities, and must be turned in on or before September 30.
Completed by: troop leader.
Returned to: area manager (if no area manager, submit directly to your membership specialist).
Activity Forms (Permission, Insurance, Safety)
Form Purpose
Permission Slip Use this form to collect girl health
info and parent permission (or denial)
for basic troop activities, giving
over-the-counter meds, taking part
in money-earning activities, and
receiving emergency medical attention.
Form must be available at all troop
meetings and activities. Update annually.
Completed by: parent or guardian.
Returned to: troop leader.
Accident/Incident Report Use this form when you need to
report an accident or incident.
Initiates an insurance claim, when
applicable.
Completed by: troop leader.
Returned to: council.
Troop Trip/Activity  Use this form when your troop
does an activity that’s not routine:
the troop plans to travel outside
Michigan; the activity lasts more
than eight hours or overnight; the
activity has higher risk according to the Safety Activity Approval Checkpoints.
Completed by: troop leader.
Returned to: membership specialist.
Activity Insurance (Non-Member Participants) Use this form (Plan 2) to get
accident insurance coverage for
non-members who attend a troop activity.
Completed by: troop leader.
Returned to: dmiller@gshom.org

Activity Insurance (Extended Coverage)		 Use this form (Plan 3E) to get
accident insurance coverage
for your troop if you will be leaving
Michigan or if the trip duration is longer than two nights.
Completed by: troop leader.
Returned to: dmiller@gshom.org
Activity Increase Insurance (Extended Events) Use this form (Plan 3P) to get
accident insurance coverage
for your troop if you will be leaving
Michigan or if the trip duration
is longer than two nights.
Increases the amount of coverage
and benefit paid above the Plan 3E.
Completed by: troop leader.
Returned to: dmiller@gshom.org
Activity Insurance (International Trips and Events)


 Use this form (Plan 3PI) to get
accident insurance coverage for
your troop if you will be leaving the United States.
Completed by: troop leader.
Returned to: dmiller@gshom.org
Driver and Privately Owned Vehicle

Driver Guidelines

 Give this form to adult volunteer
drivers to read and complete
before transporting girls. The form
sets clear expectations for volunteer troop drivers.
Completed by: adult volunteer drivers.
Returned to: troop leader.
Financial Assistance
Form Purpose
Member Registration Fees Financial assistance for membership fees.
Completed by: troop leader and parent or guardian.
Returned to: troop leader or council.
Uniform Basics Use this form to cover the costs of
uniform basics and a handbook.
Completed by: parent or guardian
with assistance from troop leader,
as necessary.
Returned to: council or troop leader.
Council Program Events Use this form to request financial
aid for a council-sponsored event.
Take a look at our source here to
see events.
Completed by: parents with troop
leader assistance, as necessary.
Returned to: troop leader or council. 
Overnight/Day Camp Use this form to request financial
assistance for two weeks of Day Camp
or one week of Overnight Camp. 
Completed by: parents with troop
leader assistance, as necessary.
Returned to: troop leader or council. 
 
Troop Finances
Form Purpose
Detailed Cash Report Worksheet Annual financial report for Troop Leaders, due
June 15 each year.
Completed by: troop leader
Returned to: financialreports@gshom.org or
entered in VTK
Money-Earning Application Use this form if your troop plans a
money-earning project.
Completed by: troop leaders or
girls with troop leader assistance
(if age-appropriate)
Returned to: Membership Specialist
Keep a copy with troop financial records.
ACH (Automated Clearing House) Payments ACH works by allowing a Troop to grant GSHOM authorization to issue
ACH debits & refunds from an account.
Completed by: troop leader & troop treasurer
Returned to: ach@gshom.org
Troop Disbandment  Use this form if you plan to disband the
troop or if the troop will age out. File
within 10 days of troop’s last meeting. 
Completed by: troop leaders and/or troop treasurers.
Returned to: Membership Specialist.
Bulletins
Form Purpose
Worhship Bulletin Request

Use this online form to sumbit
a request to have Girl Scout
Woship Bulletins printed by council.

Links are below if you'd like to print
them on your own. 
Garden Bulletin
Airplane Bulletin
Cheer Bulletin

Completed by: troop leader 
Returned to: Membership Specialist