Creating the kind of environment in which girls are unafraid to try new things and to be who they want to be starts with you!
By meeting your girls where they are, you’ll help them develop the leadership skills they’ll use now and as they grow.
Understanding healthy development in girls 
It sounds simple, but just being attentive to what girls are experiencing as they mature is a big help to them—and to you, as you guide and mentor them!
You’ll experience different joys and challenges with each Girl Scout level, but here are some guidelines for meeting girls’ needs and abilities at different grade levels; you’ll also find these listed in the adult guide of each leadership Journey.
Girl Scout Daisies
| At the Girl Scout Daisy level (kindergarten and first grade), girls . . . | This means . . . |
| Have loads of energy and need to run, walk, and play outside. | They’ll enjoy going on nature walks and outdoor scavenger hunts. |
| Are great builders and budding artists, though they are still developing their fine motor skills. | Encouraging them to express themselves and their creativity by making things with their hands. Girls may need assistance holding scissors, cutting in a straight line, and so on. |
| Love to move and dance. | They might especially enjoy marching like a penguin, dancing like a dolphin, or acting out how they might care for animals in the jungle. |
| Are concrete thinkers and focused on the here and now. | Showing instead of telling, for example, about how animals are cared for. Plan visits to animal shelters, farms, or zoos; meet care providers; or make a creative bird feeder. |
| Are only beginning to learn about basic number concepts, time, and money. | You’ll want to take opportunities to count out supplies together—and, perhaps, the legs on a caterpillar! |
| Are just beginning to write and spell, and they don’t always have the words for what they’re thinking or feeling. | That having girls draw a picture of something they are trying to communicate is easier and more meaningful for them. |
| Know how to follow simple directions and respond well to recognition for doing so. | Being specific and offering only one direction at a time. Acknowledge when girls have followed directions well to increase their motivation to listen and follow again. |
Girl Scout Brownies
| At the Girl Scout Brownie level (second and third grade), girls . . . | This means . . . |
| Have lots of energy and need to run, walk, and play outside. | Taking your session activities outside whenever possible. |
| Are social and enjoy working in groups. | Allowing girls to team up in small or large groups for art projects and performances. |
| Want to help others and appreciate being given individual responsibilities for a task. | Letting girls lead, direct, and help out in activities whenever possible. Allow girls as a group to make decisions about individual roles and responsibilities. |
| Are concrete thinkers and focused on the here and now. | Doing more than just reading to girls about the Brownie Elf’s adventures. Ask girls questions to gauge their understanding and allow them to role play their own pretend visit to a new country. |
| Need clear directions and structure and like knowing what to expect. | Offering only one direction at a time. Also, have girls create the schedule and flow of your get-togethers and share those at the start. |
| Are becoming comfortable with basic number concepts, time, money, and distance. | Offering support only when needed. Allow girls to set schedules for meetings or performances, count out money for a trip, and so on. |
| Are continuing to develop their fine motor skills and can tie shoes, use basic tools, begin to sew, and the like. | Encouraging girls to express themselves and their creativity by making things with their hands. Girls may need some assistance, however, holding scissors, threading needles, and so on. |
| Love to act in plays, create music, and dance. | Girls might like to create a play about welcoming a new girl to their school or to tell a story through dance or creative movement. |
| Know how to follow rules, listen well, and appreciate recognition of a job done well. | Acknowledging when the girls have listened or followed the directions well, which will increase their motivation to listen and follow again! |
Girl Scout Juniors
| At the Girl Scout Junior level (fourth and fifth grades), girls . . . | This means . . . |
| Want to make decisions and express their opinions. | Whenever possible, allowing girls to make decisions and express their opinions through guided discussion and active reflection activities. Also, have girls set rules for listening to others’ opinions and offering assistance in decision making. |
| Are social and enjoy doing things in groups. | Allowing girls to team up in small or large groups for art projects, performances, and written activities. |
| Are aware of expectations and sensitive to the judgments of others. | Although it’s okay to have expectations, the expectation is not perfection! Share your own mistakes and what you learned from them, and be sure to create an environment where girls can be comfortable sharing theirs. |
| Are concerned about equity and fairness. | Not shying away from discussing why rules are in place and having girls develop their own rules for their group. |
| Are beginning to think abstractly and critically and are capable of flexible thought. Juniors can consider more than one perspective as well as the feelings and attitudes of another. | Asking girls to explain why they made a decision, to share their visions of their roles in the future, and to challenge their own and others’ perspectives. |
| Have strong fine and gross motor skills and coordination. | Engaging girls in moving their minds and their bodies. Allow girls to express themselves through the written word, choreography, and so on. |
| Love to act in plays, create music, and dance. | Girls might like to tell a story through playwriting, playing an instrument, or choreographing a dance. |
| May be starting puberty, which means beginning breast development, skin changes, and weight changes. Some may be getting their periods. | Being sensitive to girls’ changing bodies, possible discomfort over these changes, and their desire for more information. Create an environment that acknowledges and celebrates this transition as healthy and normal for girls. |
Girl Scout Cadettes
| At the Girl Scout Cadette level (sixth, seventh, and eighth grades), girls . . . | This means . . . |
| Are going through puberty, including changes in their skin, body shape, and weight. They’re also starting their menstrual cycles and have occasional shifts in mood. | Being sensitive to the many changes Cadettes are undergoing and acknowledging that these changes are as normal as growing taller! Girls need time to adapt to their changing bodies, and their feelings about their bodies may not keep up. Reinforce that, as with everything else, people go through puberty in different ways and at different times. |
| Are starting to spend more time in peer groups than with their families and are very concerned about friends and relationships with others their age. | That girls will enjoy teaming up in small or large groups for art projects, performances, and written activities as well as tackling relationship issues through both artistic endeavors and Take Action projects. |
| Can be very self-conscious—wanting to be like everyone else but fearing they are unique in their thoughts and feelings. | Encouraging girls to share, but only when they are ready. At this age, they may be more comfortable sharing a piece of artwork or a fictional story than their own words. Throughout the activities, highlight and discuss differences as positive, interesting, and beautiful. |
| Are beginning to navigate their increasing independence and expectations from adults at school and at home. | Trusting girls to plan and make key decisions and allowing them to experience “fun failure,” which is learning from trying something new and making mistakes. |
Girl Scout Seniors
| At the Girl Scout Senior level (ninth and tenth grades), girls . . . | This means . . . |
| Are beginning to clarify their own values, consider alternative points of view on controversial issues, and see multiple aspects of a situation. | Asking girls to explain the reasoning behind their decisions. Engage girls in role-play and performances, where others can watch and offer alternative solutions. |
| Have strong problem-solving and critical thinking skills and are able to plan and reflect on their own learning experiences. | Girls are more than able to go beyond community service to develop projects that will create sustainable solutions in their communities. Be sure to have girls plan and follow up on these experiences through written and discussion-based reflective activities. |
| Spend more time in peer groups than with their families and are very concerned about friends and relationships with others their age. | That girls will enjoy teaming up in small or large groups for art projects, performances, and written activities. They’ll also want to tackle relationship issues through both artistic endeavors and Take Action projects. Alter the makeup of groups with each activity so that girls interact with those they might not usually pair up with. |
| Frequently enjoy expressing their individuality. | Encouraging girls to express their individuality in their dress, creative expression, and thinking. Remind girls frequently that there isn’t just one way to look, feel, think, or act. Assist girls in coming up with new ways of expressing their individuality. |
| Feel they have lots of responsibilities and pressures—from home, school, peers, work, and other sources. | Acknowledging girls’ pressures and sharing how stress can limit health, creativity, and productivity. Help girls release stress through creative expression, movement, and more traditional stress-reduction techniques. |
| Are continuing to navigate their increasing independence and expectations from adults at school and at home. | Trusting girls to plan and make key decisions, allowing them to experience “fun failure,” which is learning from trying something new and making mistakes. |
Girl Scout Ambassadors
| At the Girl Scout Ambassador level (eleventh and twelfth grades), girls . . . | This means . . . |
| Can see the complexity of situations and controversial issues—they understand that problems often have no clear solution and that varying points of view may each have merit. | Inviting girls to develop stories as a group and then individually create endings that they later discuss and share. |
| Have strong problem-solving and critical thinking skills and can adapt logical thinking to real-life situations. Ambassadors recognize and incorporate practical limitations to solutions. | Girls are more than able to go beyond community service to develop projects that will create sustainable solutions in their communities. Be sure to have girls plan and follow up on these experiences through written and discussion-based reflective activities. |
| Spend more time with peers than with their families and are very concerned about friends and relationships with others their age. | Girls will enjoy teaming up in small or large groups for art projects, performances, and written activities. They’ll also want to tackle relationship issues through artistic endeavors and Take Action projects. Alter the makeup of groups with each activity so that girls interact with those they might not usually pair up with. |
| Frequently enjoy expressing their individuality. | Encouraging girls to express their individuality in their dress, creative expression, and thinking. Remind girls frequently that there isn’t just one way to look, feel, think, or act. Assist girls in coming up with new ways of expressing their individuality. |
| Feel they have lots of responsibilities and pressures—from home, school, peers, work, and other sources. | Acknowledging girls’ pressures and sharing how stress can limit health, creativity, and productivity. Help girls release stress through creative expression, movement, and more traditional stress-reduction techniques. |
| Are continuing to navigate their increasing independence and expectations from adults—at school and at home—and are looking to their futures. | Trusting girls to plan and make key decisions, allowing them to experience “fun failure,” which is learning from trying something new and making mistakes. |
Creating a safe space for girls
A safe space is where girls feel they can be themselves, without explanation or judgment. As a volunteer, you create an environment that is just as important as the activities girls do; it’s the key to developing the sort of group that girls want to be part of! Cultivate a space where confidentiality is respected and girls can express their true selves.
Recognizing and Supporting Each Girl
You're a role model and a mentor to your girls. Since you play an important role in their lives, they need to know that you consider each of them an important person too. They can weather a poor meeting place or an activity that flops, but they cannot endure being ignored or rejected.
- Give a shout-out when you see girls trying their best, not just when they’ve had a clear success.
- Emphasize the positive qualities that make each girl worthy and unique.
- Be generous with praise and stingy with rebuke.
- Help your girls find ways to show acceptance of and support for one another.
Promoting Fairness
Girls are sensitive to injustice. They forgive mistakes if they are sure you are trying to be fair. They look for fairness in how responsibilities are shared, in handling of disagreements, and in your responses to performance and accomplishment.
- When possible, ask the girls what they think is fair before decisions are made.
- Explain your reasoning and show why you did something.
- Be willing to apologize if needed.
- Try to see that responsibilities as well as the chances for feeling important are equally divided.
- Help girls explore and decide for themselves the fair ways of solving problems, carrying out activities, and responding to behavior and accomplishments.
Building Trust
Girls need your belief in them and your support when they try new things. You’ll also need to show them that you won’t betray their confidence.
- Show girls you trust them to think for themselves and use their own judgment.
- Encourage them to make the important decisions in the group.
- Give them assistance in correcting their own mistakes.
- Support girls in trusting one another—let them see firsthand how trust can be built, lost, regained, and strengthened.
Inspiring Open Communication
Girls want someone who will listen to what they think, feel, and want to do. They like having someone they can talk to about the important things happening in their lives.
- Listen to the girls. Respond with words and actions.
- Speak your mind openly when you are happy or concerned about something, and encourage girls to do this too.
- Leave the door open for girls to seek advice, share ideas and feelings, and propose plans or improvements.
- Help girls see how open communication can result in action, discovery, better understanding of self and others, and a more comfortable climate for fun and accomplishment.
Managing Conflict
Conflicts and disagreements are an inevitable part of life, but if handled constructively, they show girls that they can overcome their differences, exercise diplomacy, and improve their communication and relationships. Respecting others and being a sister to every Girl Scout means that shouting, verbal abuse, or physical confrontations are never warranted and cannot be tolerated in the Girl Scout environment.
When a conflict arises between girls or a girl and a volunteer, get those involved to sit down together and talk calmly and in a nonjudgmental manner. (Each party may need some time—a few days or a week—to calm down before being able to do this.) Talking in this way might feel uncomfortable and difficult now, but it lays the groundwork for working well together in the future. Whatever you do, do not spread your complaint around to others—that won’t help the situation and causes only embarrassment and anger.
You’ll also find conflict resolution activities in some of the Journeys, such as the Amaze Journey for Cadettes or the Mission Sisterhood Journey for Seniors.
If a conflict persists, be sure you explain the matter to your volunteer support team. If the supervisor cannot resolve the issues satisfactorily (or if the problem involves the supervisor), the issue can be taken to the next level of supervision and, ultimately, to your council if you need extra help.
Communicating effectively with girls of any age
Make sure your words and intentions create connection with the girls. Keep in mind how important the following attitudes are.
Listen
Listening to girls, as opposed to telling them what to think, feel, or do (no “you shoulds”) is the first step in building a trusting relationship and helping them take ownership of their Girl Scout experience.
Be Honest
If you’re not comfortable with a topic or activity, it’s OK to say so! No one expects you to be an expert on every topic. Ask for alternatives or seek out volunteers with the required expertise. Owning up to mistakes—and apologizing for them—goes a long way with girls.
Be Open to Real Issues
Outside of Girl Scouts, girls may be dealing with issues like relationships, peer pressure, school, money, drugs, and other serious topics. When you don’t know, listen. Also seek help from your council if you need assistance or more information than you currently have.
Show Respect
Girls often say that their best experiences were the ones where adults treated them as equal partners. Being spoken to as young adults reinforces that their opinions matter and that they deserve respect.
Offer Options
Girls’ needs and interests change and being flexible shows them that you respect them and their busy lives. Be ready with age-appropriate guidance and parameters no matter what the girls choose to do.
Stay Current
Show your girls that you’re interested in their world by asking them about the TV shows and movies they like; the books, magazines, or blogs they read; the social media influencers they follow; and the music they listen to.
Remember to LUTE: Listen, Understand, Tolerate, and Empathize
Try using the LUTE method to thoughtfully respond when a girl is upset, angry, or confused.
Listen: Hear her out, ask for details, and reflect back what you hear; try “What happened next?” or “What did she say?”
Understand: Show that you understand where she’s coming from with comments such as, “So what I hear you saying is . . .” or “I understand why you’re unhappy,” or “Your feelings are hurt; mine would be, too.”
Tolerate: You can tolerate the feelings that she just can’t handle right now on her own. Let her know that you’re there to listen and accept how she is feeling about the situation. Say something like: “Try talking to me about it. I’ll listen," or “I know you’re mad—talking it out helps,” or “I can handle it—say whatever you want to.”
Empathize: Let her know you can imagine feeling what she’s feeling with comments such as, “I’m sure that really hurts” or “I can imagine how painful this is for you.”
Addressing the Needs of Older Girls
Let these simple tips guide you in working with teenage girls:
- Think of yourself as a partner, a coach, or a mentor, not a “leader.”
- Ask girls what rules they need for safety and what group agreements they need to be a good team.
- Understand that girls need time to talk, unwind, and have fun together.
- Ask what they think and what they want to do.
- Encourage girls to speak their minds.
- Provide structure, but don’t micromanage.
- Give everyone a voice in the group.
- Treat girls like partners.
- Don’t repeat what’s said in the group to anyone outside of it (unless necessary for a girl’s safety).
When sensitive topics come up
It’s an amazing feeling when your girls put their trust in you—and when they do, they may come to you with some of the issues they face, such as bullying, peer pressure, dating, athletic and academic performance, and more. Some of these issues may be considered sensitive by families, and they may have opinions or input about how, and whether, Girl Scouts should cover these topics with their girl.
Girl Scouts welcomes and serves girls and families from a wide spectrum of faiths and cultures. When girls wish to participate in discussions or activities that could be considered sensitive—even for some—put the topic on hold until you have spoken with parents and received guidance from your council.
When Girl Scout activities involve sensitive issues, your role is that of a caring adult volunteer who can help girls acquire skills and knowledge in a supportive atmosphere, not someone who advocates a particular position.
GSUSA does not take a position or develop materials on issues relating to human sexuality, birth control, or abortion. We feel our role is to help girls develop self-confidence and good decision-making skills that will help them make wise choices in all areas of their lives. We believe parents and caregivers, along with schools and faith communities, are the primary sources of information on these topics.
Parents/guardians make all decisions regarding their girl’s participation in Girl Scout program that may be of a sensitive nature. As a volunteer leader, you must get written parental permission for any locally planned program offering that could be considered sensitive. Included on the permission form should be the topic of the activity, any specific content that might create controversy, and any action steps the girls will take when the activity is complete. Be sure to have a form for each girl, and keep the forms on hand in case a problem arises. For activities not sponsored by Girl Scouts, find out in advance (from organizers or other volunteers who may be familiar with the content) what will be presented, and follow your council’s guidelines for obtaining written permission.
Report Concerns
There may be times when you worry about the health and well-being of girls in your group. Alcohol, drugs, sex, bullying, abuse, depression, and eating disorders are some of the issues girls may encounter. You are on the frontlines of girls’ lives, and you are in a unique position to identify a situation in which a girl may need help. If you believe a girl is at risk of hurting herself or others, your role is to promptly bring that information to her parent/caregiver or the council so she can get the expert assistance she needs. Your concern about a girl’s well-being and safety is taken seriously, and your council will guide you in addressing these concerns.
Here are a few signs that could indicate a girl needs expert help:
- Marked changes in behavior or personality (for example, unusual moodiness, aggressiveness, or sensitivity)
- Declining academic performance and/or inability to concentrate
- Withdrawal from school, family activities, or friendships
- Fatigue, apathy, or loss of interest in previously enjoyed activities
- Sleep disturbances
- Increased secretiveness
- Deterioration in appearance and personal hygiene
- Eating extremes, unexplained weight loss, distorted body image
- Tendency toward perfectionism
- Giving away prized possessions; preoccupation with the subject of death
- Unexplained injuries, such as bruises, burns, or fractures
- Avoidance of eye contact or physical contact
- Excessive fearfulness or distrust of adults
- Abusive behavior toward other children, especially younger ones
Engaging families
You want your Girl Scouts to have fun, be inspired, take risks, and learn about themselves and the world—that’s why you’re a Girl Scout troop leader or troop volunteer! Parents and caregivers want the same thing for their girls but getting families to pitch in and play an active role in the troop while also enhancing the experience for their own girl and themselves can be tricky for many volunteers. It doesn’t have to be this way!
Kick the year off right by engaging parents and caregivers
Girl Scouting provides the best opportunities for girls when families step up and play an active part in the troop. Without meaningful support from parents and caregivers, it’s difficult for a troop to be all it can be. Plus, girls feel a special sense of pride when their families take part and show interest in the things they’re doing!
What Is a Parent and Caregiver Meeting?
It’s the first meeting you have to start each troop year—whether you’re a new or returning troop. It’s valuable for all troops.
Why Hold a Meeting?
Kicking off each year with a parent and caregiver meeting sets the troop up for success. Outlining clear expectations, building a team, and engaging parents in the Girl Scout experience is a great way to start off on the right foot. When parents are involved, leaders have support, the troop has a plan, and girls benefit! The meeting helps:
- Families understand what Girl Scouting can do for their girl.
- Families and leaders identify ways they’ll work as a team to support the troop.
- Families and leaders agree about what the troop pays for and what families pay for individually.
- You fill key troop positions—you never know which parent will make an awesome assistant leader or troop cookie manager.
- Families know how the troop will communicate things like upcoming events or schedule changes.
- Families learn about uniforms, books, and other important basics.
Check out our step-by-step guide and “Parents & Caregivers Meeting Outline” on the Volunteer Toolkit. This 60–90-minute meeting will make all the difference in the year ahead.
Another meeting you don’t want to miss is the Cookie Program Girl & Family Meeting in the Volunteer Toolkit. Just like the parent and caregiver meeting at the beginning of the year, this meeting is your chance to share what girls gain through the cookie program, outline expectations, and find the support you need for a successful cookie season. The cookie program is a team effort and you’ll want to get families on board!
For even more tips on working with troop families, check out Girl Scouts’ Tips for Troop Leaders hub.
How to keep parents and caregivers on board
Make the Ask(s)
The main reason people don’t take action is because they were never asked to in the first place. That’s why hearing one out of three Girl Scout parents say no one communicated expectations around involvement with their girl’s troop is so troubling. Parents may have many talents, but they’re certainly not mind readers! If you’re nervous about getting turned down, don’t be. Sure, a few parents might be unable to lend a hand, but the helpers you do get will be worth their weight in gold. And just because someone wasn’t available a month or two ago doesn’t mean they won’t be free to help now. Loop back, follow up, and ask again!
Make Sense of “Why"
Explain that not only does the whole troop benefit with extra help from parents and other caregivers, but also that girls feel a special sense of pride in seeing their own family member step up and take a leadership role. Getting involved can strengthen the caregiver/girl bond and is a meaningful way to show daughters that they are a priority in their parents’ lives.
Make It Quick and Easy
Everybody’s got a full plate these days, so instead of starting conversations with a list of tasks or responsibilities that parents and other caregivers could take on (which can be intimidating!), ask how much time each week they might be able to dedicate to the troop, then go from there. For instance, if a troop mom or dad has 15 minutes each week to spare, they could organize and manage the calendar for troop snacks and carpools. If a grandparent has one to two hours, they could assist with leading the troop through a specific badge on a topic they’re already comfortable with. For more ways parents and other caregivers can help out when faced with a tricky schedule, check out the Family Resources tab in the Volunteer Toolkit.
Make Family Part of the Formula
While Girl Scout programming is always focused on the girls themselves, it’s important and helpful to open up a few events to their families throughout the year. Inviting the whole crew to celebrate her accomplishments in Girl Scouting—whether at a holiday open house, a bridging ceremony, or a fun “reverse meeting” where girls take the role of leaders and guide the adults, including caregivers, through an activity—will help parents better understand the value of Girl Scouts and they’ll be more likely to invest their time and talents in the troop.
That said, there’s no need to wait for one of these special events to engage families in their girls’ Girl Scout lives! Keep communication lines open throughout the year—either through your troop’s social media page, personal emails, or in-person chats—to keep parents in the loop on what the girls are doing and learning during each meeting. Encourage them to let their daughters “be the experts” at home, explaining or teaching the new skills they’ve learned. You can get everyone in on the fun and keep Girl Scouts strong at home by sharing the family badge guides in the Volunteer Toolkit.
Policies
An operational volunteer performs specific functions over a period of time, on a regular schedule, such as but not limited to a troop Leader, a member of the area management team, a day camp volunteer, an adult learning facilitator, etc. She/he works with the staff to reach the Girl Scouts Heart of Michigan’s goals and objectives and to forward the Girl Scout Movement.
These policies apply to all adults serving in appointed operational volunteer positions in Girl Scouts Heart of Michigan. These policies are ongoing and subject to review and revision by the Girl Scouts Heart of Michigan Board of Trustees (last updated August 2015). Volunteers found to be violating Girl Scouts Heart of Michigan policies will be dismissed.
Affirmative Action for Volunteers
Girl Scouts Heart of Michigan does not discriminate {or “condone discrimination”, “condone harassment”, etc.} of an otherwise qualified adult on the basis of race, color, ethnicity, creed, gender, national origin, age, disability, height, weight, marital status, citizenship, sexual orientation, sexual expression or any other classification protected by federal, state or local law.” In addition, to ensure full equality of opportunity in all operations and activities of the organization, affirmative action policies and procedures shall be utilized in the recruitment, selection, training, placement, and recognition of volunteers. Special emphasis shall be placed upon securing the representation of underrepresented population groups.
Membership Registration
All girls and adults participating in the Girl Scout Movement shall be registered as members with Girl Scouts of the United States of America and individually pay the annual membership dues, or other applicable membership dues, except those adults who are lifetime members or who are working in a temporary advisory or consultative capacity. —Blue Book of Basic Documents 2017
Recruitment
The recruitment process consists of a number of methods to attract qualified volunteers who will be matched to appropriate open or newly created positions. Written position descriptions that define specific responsibilities and clarify expectations will be completed prior to recruitment and used in the search.
Each prospective volunteer will be required to:
Enroll online at Adult Registration; undergo a criminal background check; and participate in a formal interview; prior to selection.
Selection
Each volunteer is selected on the basis of ability to perform the volunteer position, volunteer and council need, ability and willingness to attend training, and qualifications for membership in the Girl Scout movement.
Criminal Background Screening
Criminal background investigations through Verified Volunteers (which include National Terror Watch Lists, County Criminal History checks, and Sex Offenders Registry checks) will be conducted prior to selecting volunteers. Such investigations will be conducted regardless of the position sought and without regard to race, ethnicity, color, creed, gender, national origin, age, disability, height, weight, marital status, citizenship or any other characteristic protected by federal, state or local law. Each staff member/volunteer, as a condition of continued service, consents to future criminal background investigations every three years of service. No prospective staff member/volunteer will be permitted to work with a minor until the criminal background investigation is complete.
For the purposes of this policy, the term “volunteer” will be defined as any person applying for or currently serving in the following capacities:
- Leaders and Co-Leaders
- Troop Committee Members, anyone who routinely attends troop/group meetings and activities
- Troop Treasurer and anyone who handles finances
- Product program volunteers
- Drivers of children who are not their own
- Any adult who volunteers at camp with girls present
- Adults chaperoning an overnight or camping trip
- Adult Learning Facilitators
- Day Camp Adult Volunteers
- Mackinac Island Governor's Honor Guard Volunteer Director and Volunteers
- Area Managers and Area Management Team Members
- Board Members
- Volunteers on the Members Advisory Committee
- Nominating Committee Members
- National Council Delegates/Alternates (girls excepted)
Automatic disqualification or termination of any persons covered under this policy will occur whenever it is found that she/he has committed a crime against a child or dependent adult, has been convicted of driving while intoxicated or under the influence in the past ten years, has committed any violent crime in the past ten years or has been convicted of a felony in the last ten years.
The Chief Executive Officer shall have the absolute and exclusive discretion to make decisions for any other questionable behavior or criminal offenses, regardless of whether the crime is classified as a felony or as a misdemeanor.
Volunteers are required to report to Girl Scouts Heart of Michigan any convictions that occur while serving as an appointed operational volunteer for Girl Scouts Heart of Michigan.
Membership
All volunteers participating in the Girl Scout movement shall meet Girl Scouts of the USA membership standards, be registered through Girl Scouts Heart of Michigan as members of the Girl Scout Movement, and shall agree to abide by the policies and principles of Girl Scouts of the USA and the Girl Scouts Heart of Michigan.
An appointed operational volunteer should not serve concurrently as a member of the Board of Trustees for Girl Scouts Heart of Michigan.
Conflict of Interest
A conflict of interest exists when the interests or concerns of any operational volunteer member or any member of their family or any party, group, or organization in which the operational volunteer is actively involved may be seen as competing with the interests or concerns of Girl Scouts Heart of Michigan.
Operational volunteer members or any member of their family, acting individually, or on behalf of any group, organization or business to which they have allegiance or obligation should not utilize their position at Girl Scouts Heart of Michigan for personal, professional, political, or monetary gain.
Operational volunteers should not use for personal advantage or for the advantage of any private business or other business organizations confidential information or material acquired in the discharge of their duties (such as rosters, mailing lists, telephone directories, database information volunteers may have access to and the like).
Neither operational volunteers nor any member of their family should accept any gift, entertainment, services, loans, or promises of future benefits from any person who personally or whose employer might benefit or appear to benefit because of the operational volunteer’s connection to Girl Scouts Heart of Michigan.
Uniforms
A uniform is an outward expression of your commitment to the Girl Scout organization. Uniform pieces and other Girl Scout wear can be purchased at your nearest Girl Scout Heart of Michigan regional center. Volunteers are encouraged to wear the Girl Scout Membership Pin(s) when they are acting in a Girl Scout capacity. A uniform is not required.
Conflict Resolution
A conflict resolution process may be initiated by an appointed operational volunteer without fear of jeopardizing her or his appointment status.
Procedure
Any conflict should be resolved at the lowest level of supervision as possible. A volunteer should contact her/his immediate supervisor for help in resolving conflicts between herself/himself and girls, other volunteers or parents. If an irresolvable conflict exists between the volunteer and their immediate supervisor, the volunteer should contact the immediate supervisor’s supervisor.
The following steps will be incorporated during Formal Conflict Resolution:
- Identify the point(s) of conflict between the parties. This may include fact-finding sessions with both parties involved in the dispute, witnesses to the alleged event, and reference to policies, procedures, and guidelines of the Girl Scouts Heart of Michigan and the Girl Scouts of the USA.
- Investigate the facts of the conflict until the real problem leading to the conflict has been identified. Keep all information gathered confidential. The actual source of the conflict may be disguised by other factors. Investigate until the “real” source of the conflict is identified.
- Identify as many solutions as possible for resolving the conflict. These solutions should come from the conflicting parties as well as the mediator.
- Select a solution that all parties in the conflict can agree upon. Selection of a solution should involve all parties in the conflict and the mediator.
- Implement the solution and monitor the results. Once the solution has been selected and implemented, the immediate supervisor should monitor the results to ensure satisfactory resolution of the conflict.
The Chief Executive Officer of Girl Scouts Heart of Michigan is last in the chain of command and has the final word on the resolution of any problem situation.
Recognition
Recognition for volunteer service ranges from informal expressions of gratitude to formal acknowledgment at the council level and is consistent with the Girl Scouts of the USA's recommendation for Adult Awards in Girl Scouting.
Release
Either Girl Scouts Heart of Michigan or the volunteer may initiate a release from a position. A volunteer is requested to give as much notice as possible when resigning. A minimum of two weeks is requested.
Situations may arise that make it necessary to release an individual from a position. Girl Scouts Heart of Michigan may release an individual because of, among other things, restructuring of positions, elimination of the volunteer position in which the individual serves, the volunteer’s inability or failure to complete the requirements of the position, or the refusal to comply with Girl Scouts Heart of Michigan or Girl Scouts of the USA policies. Release from the position does not cancel membership with Girl Scouts of the USA unless it is determined that she or he is unable to meet the membership requirement.
A volunteer who leaves in good standing may be considered for reappointment at a future date.
An up-to-date record of released volunteers will be kept by Girl Scouts Heart of Michigan.
Proper Conduct and Behavior
Girl Scouts Heart of Michigan is committed to an environment in which relationships are characterized by dignity, respect, courtesy, equitable treatment, and free from all forms of unlawful or unwelcome harassment.
Girl Scouts Heart of Michigan does not discriminate {or “condone discrimination”, “condone harassment”, etc.} on the basis of race, ethnicity, color, creed, gender, national origin, age, disability, height, weight, marital status, citizenship, sexual orientation, sexual expression and any other classification protected by federal, state or local law.”
Safety Activity Checkpoints are a collection of in-depth safety information and tips that adult volunteers use for Girl Scout sports and activities; girls can also use these checkpoints to ready their troop for a girl-led activity. They are published by Girl Scouts of the USA and set the standards for the safe operation of all Girl Scout activities. These safety standards are Girl Scouts Heart of Michigan’s minimum policy and all activity checkpoints must be observed by all Girl Scouts Heart of Michigan Girl Scout troops/groups and programs at all times.
Hostility
Girl Scouts Heart of Michigan considers physical violence as well as harassment, intimidation, stalking, coercion, display of weapons, threats, and talking or joking about hostility whether in person or through some other means of communications such as writing, telephone, voice mail, or electronic mail to be improper. Girls Scouts Heart of Michigan strictly prohibits hostility in any form against not only another operational volunteer but also girl members, staff, visitors, and anyone else having involvement with Girl Scouts Heart of Michigan. This policy applies to all volunteers at all facilities occupied by Girl Scouts Heart of Michigan or off premises if involved in activities for Girl Scouts Heart of Michigan.
Sexual Harassment/Misconduct
The policy of Girl Scouts Heart of Michigan is any form of sexual harassment is unacceptable conduct that will not be tolerated. Sexual harassment occurs when a person is subjected to severe or pervasive conduct and/or comments because of that person's gender. Such conduct or comments need not be sexual in nature. It may include one or more of the following: sexual advances or propositions; requests for sexual favors; verbal abuse of a sexual nature, including sexually explicit or degrading references to another person or similar language; unnecessary touching; the display of sexually suggestive objects or pictures; sexually explicit or offensive jokes or physical assault.
No volunteer will engage in unwelcome sexual conduct. No volunteer will threaten or insinuate, either explicitly or implicitly, that another volunteer’s refusal to submit to sexual advances will adversely affect that person’s volunteer status, evaluation, advancement, assigned duties, or any other condition of volunteer development. No volunteer will, by unwelcome sexual conduct, create a hostile environment for any volunteer.
Substance Abuse
Girl Scouts Heart of Michigan is committed to establishing and maintaining safe, healthful, and efficient working conditions. This includes establishing and maintaining an environment free of substance use and abuse. Participation in any activity with girl members at a location whose primary business is the sale or distribution of alcohol is not permitted. Volunteers who engage in any of the following activities at any time in any facility occupied or vehicle in use for Girl Scouts including personally owned vehicles that are parked in any Girl Scout area will be subject to discipline up to and including discharge:
Use, possession, manufacture, distribution, dispensation, or sale of illegal drugs or alcohol, on Girl Scouts Heart of Michigan premises or during the performance of a volunteer's duties. Also prohibited is the illegal use, possession, manufacture, distribution, dispensation, or sale of legal prescription drugs or the use of legal prescription drugs that impairs judgment or otherwise endangers other volunteers or program participants;
Being under the influence of an illegal drug or alcohol on council premises or during the performance of Girl Scout program. "Being under the influence" of alcohol is defined as having a blood alcohol content of .04; "being under the influence" of an illegal drug is testing positive at a specified level;
Being under the influence of legal prescription drugs that impair judgment or otherwise endanger other volunteers or program participants;
Refusing consent to testing or refusing to submit urine, blood, breath, or other samples when requested by Girl Scouts Heart of Michigan;
Refusing to submit to a search of one's personal property or the property of Girl Scouts Heart of Michigan in use by the volunteer upon reasonable suspicion of possession of alcohol, illegal drugs or prescription drugs used illegally or that impair judgment or otherwise endanger other volunteers or program participants;
Failing to adhere to the requirements of any drug or alcohol treatment or counseling program in which the volunteer is enrolled;
Conviction under any criminal drug law;
Failure to report any conviction of a criminal drug law; or
Conviction of any operating under the influence of alcohol law.
All volunteers are encouraged to report suspected violations of this policy to Girl Scouts Heart of Michigan. Girl Scouts Heart of Michigan will handle the matter in a timely and discreet manner, although it is understood that an investigation will normally require the involvement of third parties. Confidentiality will be maintained throughout the process. Further, Girl Scouts Heart of Michigan will not permit any retaliatory conduct against any volunteer who reports a violation of this substance abuse policy.
Anti-Child Abuse
Girl Scouts Heart of Michigan supports and maintains environments that are free of child abuse and neglect. The Michigan Child Abuse and Neglect Prevention Act ("CANPA") defines "child abuse" as "harm or threatened harm to a child's health or welfare by a person responsible for the child's health or welfare, which harm occurs or is threatened through non-accidental physical or mental injury; [or] sexual abuse." It defines "neglect" as "harm to a child's health or welfare by a person responsible for the child's health or welfare which occurs through negligent treatment, including the failure to provide adequate food, clothing, shelter, or medical care."
Further, the Michigan Child Protection Act ("CPA") includes sexual abuse and sexual exploitation in its definition of child abuse. "Sexual abuse" is defined by the CPA as "engaging in sexual contact or sexual penetration as those terms are defined in section 520a of the Michigan penal code, with a child." "Sexual exploitation" is defined as "allowing, permitting or encouraging a child to engage in prostitution, or allowing, permitting, encouraging, or engaging in the photographing, filming, or depicting of a child engaged in a listed sexual act as defined in section 145c of the Michigan penal code."
Child abuse and neglect are unlawful acts. It is against Girl Scouts Heart of Michigan’s policy for any volunteer, male or female, to physically, sexually, or mentally abuse or neglect any girl member.
All states require certain professionals and institutions to report suspected child abuse. Failure to report suspected child abuse can result in criminal and civil liability. All states require the report to be made to some type of law enforcement authority or child protection agency. Reporting to a parent or relative will not satisfy the reporter's legal duty under the statutes.
In accordance with this policy, Girl Scouts Heart of Michigan will neither condone nor tolerate:
Infliction of physically abusive behavior or bodily injury upon girl members; Physical neglect of girl members, including failure to provide adequate safety measures, care and supervision in relation to Girl Scout activities; Emotional maltreatment of girl members, including verbal abuse and/or verbal attacks; or Excessive restraint.
Any volunteer who suspects that any of the above named situations exist or who suspects that a member has been subjected to abusive conduct or neglect, either within or outside the council, should make a report to his or her immediate supervisor, the Chief Executive Officer or the Chief Executive Officer’s designee. A telephone report will be made to the Department of Health and Human Services/Child Protective Services and a follow-up written report will be filed if requested by that agency.
Following a timely and thorough investigation of any allegations of child abuse, the offending volunteer may be subject to disciplinary action that can include dismissal. Local laws that are more stringent than Girl Scout policies always supersede these policies.
Child Discipline
In the Girl Scout environment, some behavior problems are bound to occur in any troop. Discipline in Girl Scouting must always be constructive and/or educational in nature and appropriate to the age of the child and circumstances. Children will not be subjected to physical harm, fear or humiliation.
All operational volunteers have an obligation to see that such an environment is maintained at all times. In accordance with this policy, Girl Scouts Heart of Michigan will neither condone nor tolerate that any child, including the child of the volunteer, engaged in a Girl Scouts Heart of Michigan program, troop meeting, or activity be:
Deprived of food or sleep
Left alone without adult supervision, observation, and interaction,
Subjected to ridicule, threat, corporal punishment,
Subjected to excessive physical exercise or excessive restraint.
Weapons/Explosives in the Girl Scout Environment
Handguns, shotguns, rifles, pellet guns, airsoft guns, paint guns, sling shots, bows and arrows, fireworks and knives with blades over three (3) inches long are not permitted at any Girl Scout activity or on any property owned or leased by Girl Scouts Heart of Michigan. Exceptions to this policy are made for knives used only for kitchen duties, weapons for presentation of a certified skill program or for carrying out official Girl Scout business or weapons stored in the private residence on Girl Scouts Heart of Michigan properties, and those weapons in the possession of law enforcement personnel who are required to carry such weapons while on or off duty.
Under the policy, prohibited weapons include any form of weapon or explosive that is restricted by local, state or federal law. This includes all firearms, even if licensed, illegal knives, or other weapons covered by the law.
Violation of Girl Scouts Heart of Michigan’s policy regarding weapons in the Girl Scout environment may result in immediate disciplinary action up to and including release from appointment without notice.
Smoke Free Environment
- In the interest of the health, safety, and welfare of girls, no smoking is allowed in the presence of girls.
- In compliance with Michigan State Law, there will be no smoking by anyone under the age of 18 years.
- No smoking is permitted during Troop/Group meetings or program activities.
- No smoking will be permitted during adult meetings. The person in charge of the meeting will schedule breaks to accommodate personal needs. Smoking regulations at each site will be followed.
- No smoking is permitted in a vehicle while transporting girls.
- No smoking is allowed on council-owned properties including the regional centers, lodges or camps, and grounds except in outdoor areas designated by Girl Scouts Heart of Michigan.
- No smoking is permitted in tents or at campfires
- Designated smoking areas must be out-of-doors where girls are not present. The presence of non- smoking adults should be considered.
- When planning field and extended trips, a volunteer will, in advance, take into consideration site regulations, safety, and health concerns, and will determine designated smoking areas and breaks.
- All evidence of smoking must be removed from the activity site.
Girl Scouts Heart of Michigan will consider violation of any of the above policy stipulations as grounds for disciplinary action up to and including dismissal or separation from Girl Scouts Heart of Michigan.
Access to Records
Current operational volunteers have access to their volunteer record file. They also have the right of prior consent regarding information released to external sources, except for the release of information required by law.
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